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Guest Policies

Specific Guest & Conference Housing Policies:

All guests are held responsible for knowing the University policies and information set forth in the Boise State Student Code of Conduct. The continuation of housing is dependent upon the guest’s reasonable and satisfactory personal conduct and the observance of all University regulations.

The following is not a complete list of all policies, but is meant as a point of reference for the guest:

  1. Guests are expected to be responsive to reasonable requests from University staff and/or other guests regarding behavior which is inconsistent with responsible freedom and the respect for the rights of others.
  2. Residential rooms are to be occupied only by the assigned guest.  Room assignments are not transferrable.
  3. The University respects the guest’s right to privacy; however, the University reserves the right to enter a room at any time for health, safety, welfare, and maintenance purposes; this is usually done with advance notice.  However, in cases where there is probable cause to believe that the guest(s) is or has been violating University and/or Guest & Conference Housing regulations, University can enter the room without advance notice.  This is exercised with great discretion.
  4. Guests will be responsible for the furnishings and fixtures in their rooms and for University property with Guest & Conference Housing.  Where individual responsibility for damages can be determined, the individual will be charged.  Depending upon the circumstances the guest(s) may face disciplinary action.  Damages that cannot be attributed directly to a specific individual(s) may be charge to all guests within a suite.
  5. Guests may not remove any furniture from suite or common areas.
  6. PARTICIPATION IN FIRE ALARMS IS MANDATORY.  Guests who fail to comply with this requirement and do not evacuate the building when the alarm sounds may have their housing agreement immediately terminated.
  7. Anyone found tampering, damaging, or otherwise using fire safety equipment or apparatus for purposes other than its intended use, may be immediately removed from Guest & Conference Housing.  Alteration of existing wiring by guests is prohibited; this includes tampering with any communication equipment, fire alarms, smoke detectors, or elevators.
  8. The use of alcoholic beverages is allowed only by those of legal age (21 and above), residing in Lincoln or University Suites, and when consumed responsibly and in the privacy of their suite.  Alcohol is not permitted in public areas in or around the facilities including, but not limited to, sidewalks, picnic tables, hallways, stairwells, BBQ areas, recreational courts.  Violations may result in termination of this agreement.
  9. Boise State University is a smoke-free campus.  The use of tobacco products is prohibited and will be enforced, which may include exclusion from the University and Guest & Conference Housing.
  10. Possession of weapons, firecrackers, fireworks, gunpowder, and/or other forms of explosives are prohibited and will result in the immediate removal from campus and termination of this agreement.
  11. Guests cannot block or restrict access to their room (or any other room) from a University Official.  Likewise, guests cannot block or restrict access to any common space, hallways, stairwells, or egress.
  12. Guests are prohibited from having pets.  Service animals must be prior approved and registered with the Guest & Conference Housing Manager before moving in.
  13. Guests who violate Federal, State, or local laws are subject to prosecution and conduct action by the University.

Personal Property and Liability:

The University does not assume responsibility for, or carry insurance against, the loss or damage of individually owned personal property, either in the guest’s room or in Guest & Conference Housing public or private areas.  Guests are encouraged to provide insurance against the loss of, damage to, their personal property.

Enforcement and Recovery of Room:

In the event that the University should find it necessary to bring legal proceedings to recover possession of the guest’s room, or to enforce any of the terms here within, including the recovery of damages or charges, the guest agrees to pay all reasonable attorney’s fee, costs, and expenses so incurred by the University.

ADA Accomodations:

Under the ADA, Boise State University is considered a public accommodation may not discriminate against people with disabilities and must provide equal access by removal of physical barriers, provision of auxiliary aids, and “make reasonable changes in policies, practices, and procedures to avoid discrimination” – Source: Americans with Disabilities Act.  By law, applicants with disabilities do not have to self-disclose or register with Guest & Conference Housing.  If, however, the applicant is seeking reasonable housing accommodations or adjustments, they must contact Guest & Conference Housing.  All housing accommodations are determined a case-by-case basis.  It is recommended that applicants requesting reasonable accommodations do so when they apply for housing.

Criminal Background Checks:

Guest & Conference Housing guests and occupants must abide by all local, State, and Federal laws, along with University policies/procedures.  Guests or applicants who have criminal convictions may have their application denied or may be removed from housing facilities.  Guests, occupants, and applicants must notify Guest & Conference Housing of any convictions immediately.  Each situation will be considered on an individual basis and will be done in consultation with University Security and/or University Legal Counsel.

Non-Discrimination:

Boise State University is an equal opportunity institution and offers its guest housing accommodations without regard to sex, race, color, national origin, ancestry, veteran status, political affiliation or disability (as provided for in the Title IV and Title IX and sections 503 and 509 of the Rehabilitation Act of 1973).  It is the policy of the University not to discriminate against any individual on the basis of sexual orientation in the following areas: personnel decisions, housing, student admissions, evaluations, facilities, or in educational programs or other activities.

Indemnification:

Guest shall protect, defend, and hold University and its officers, agents, or employees completely harmless from and against all liabilities, losses, suites, claims, judgments, fines, or demands arising by reason of injury or death of any person or damage to any property, including reasonable costs for investigation and defense thereof (including but not limited to attorney fees, court costs, and expert fees), of any nature whatsoever arising out of or incident to this agreement and/or the use or occupancy of the housing facilities, or acts or omission of the guest, regardless of where the injury, death, or damage may occur, provided that the indemnity provided for in the paragraph shall not apply to the extent and degree that the negligence of the University or its agents, officers, employees, is a contributing and proximate cause of any particular injury, death, or damage.  The University shall give the guest reasonable notice of any such claims or actions.  The guest shall also sue counsel reasonably acceptable to University in carrying out obligations hereunder.  The provision of this section shall be deemed to be a separate contact between the parties and shall survive the expiration or any default, termination, or forfeiture of this Agreement.